Every regulated industry has the same problem. The software that runs the business does not handle the compliance documentation that the inspector actually checks. That paperwork lives in ring binders, hardback registers, and spreadsheets. We kill the paperwork.
Per week spent on compliance admin in a typical 3-person regulated practice. One full-time salary, spent on paperwork instead of patients, clients, or animals.
Of CQC inspection failures are governance failures. Not clinical. Not care quality. Documentation, record-keeping, and systems. The ring binder is the single biggest risk to your practice.
Existing tools that handle compliance documentation for independent practices. Your PMS, EHR, or booking system handles operations. Nobody handles the paperwork around it. Until now.
Six categories of compliance paperwork that every regulated practice manages by hand. We automate all six.
AI generates practice-specific SOPs in 60 seconds. Staff sign-off tracking. Annual review reminders. Version control.
Digital register with auto-calculated running balance, stock reconciliation, witness tracking, and AI audit reports.
Generate substance-specific assessments from a dropdown. Hazards, control measures, PPE, emergency procedures, health surveillance.
Track every training record, certification, and CPD hour against your regulator's requirements. Expiry alerts. Gap analysis.
AI generates a checklist tailored to your regulator and practice type. Track readiness across every module. Real-time scoring.
Log incidents, trigger AI root cause analysis, track complaints with deadline management, draft professional responses.
NHS community pharmacies spend hours every day on compliance paperwork that their PMR system does not touch. Pharmacy First SOAP notes. SOP reviews. PQS evidence folders. CD register entries. GPhC inspection preparation. DispensePad handles all of it.
AI generates structured consultation notes from presenting complaint. PGD references auto-included. GP notification letters drafted. 30 seconds per consultation.
Every criterion tracked against the current scheme year. Progress dashboard. Evidence text per item. Auto-populated from live data where possible.
Running balance auto-calculated. Stock check view. AI audit report flags discrepancies, missing witnesses, expiry warnings, unusual patterns.
AI-generated checklist across all 5 domains: Safe, Effective, Caring, Responsive, Well-led. Real-time readiness percentage on your dashboard.
13 mandatory training types tracked per staff member. Expiry alerts. GPhC CPD requirements. AI gap analysis identifies who needs what.
Sarah (admin review, 5 min), Compliance Monitor (SOP/training gaps, 15 min), Practice Manager (PQS/inspection/weekly reports, 1 hr). All outputs require pharmacist sign-off.
UK veterinary practices face a compliance crunch. The CMA has imposed 21 new remedies by September 2026. The RCVS Practice Standards Scheme requires documented evidence across six modules. The VMD inspects controlled drug registers without warning. The PMS handles clinical records and billing. Nobody handles the rest.
Generate and maintain CMA-compliant price lists. Prescription fee cap tracking (£21 first / £12.50 additional). Written estimate generation for £500+ treatments.
Select a substance from 12 common vet chemicals (isoflurane, sevoflurane, cytotoxic agents, formaldehyde...). AI generates a complete, practice-specific assessment in 30 seconds.
Pre-filled forms for 12 UK pet insurers. AI cover letters with clinical history summary. Track status from draft to payment. Recover hours of admin per week.
Auto-generated checklists tailored to your PSS level (Core, GP, Hospital). Track readiness across all modules. Evidence notes per standard.
Generate professional referral letters from structured clinical data. Patient history, medications, diagnostics, clinical questions for the specialist. Review, edit, send.
AI-generated audit templates: criteria, methodology, sample size, action plan. Prescribing, surgical, anaesthetic, infection control. VetAUDIT compatible.
Nursery managers spend hours every day on compliance paperwork that their nursery management system does not touch. Attendance registers with ratio monitoring. EYFS observations linked to all 17 Early Learning Goals. Two-year developmental checks. Safeguarding chronologies. Staff qualification tracking. Ofsted inspection preparation under the new 5-point framework. NurseryPad handles all of it.
Digital register with real-time headcount per room. Alerts when staff-to-child ratios breach EYFS statutory requirements (1:3, 1:4, 1:8, 1:13). Session and full-day modes.
AI-generated observations linked to 7 areas of learning and 17 ELGs. Individual and cohort progress tracking. Impact data for Ofsted: not just activity, but developmental trajectory.
Structured developmental reviews in the integrated review format. Auto-populated from observation data. Shareable with health visitors and parents digitally.
Chronological safeguarding records per child. Body map tool. Multi-agency referral tracking. Pattern alerts across your cohort. Locked once filed.
Real-time dashboard by room and session. Level 2/3/6, Paediatric First Aid, safeguarding, food hygiene, SEN. 30-day expiry alerts. AI gap analysis.
AI-generated self-evaluation against the new 5-point framework. Evidence mapped per judgement area. Live readiness score on your dashboard.
From April 2025, every provider of non-surgical cosmetic procedures in England must register with CQC. Botox, fillers, peels, laser, microneedling, PRP. The regulation is brand new. The clinics are not prepared. Your booking system handles appointments and payments. It does not handle treatment records, informed consent, adverse event reporting, cold chain monitoring, or any of the documentation CQC will inspect.
Structured clinical records per treatment type. Botox units and sites. Filler product, volume, depth. Peel concentration and dwell time. Laser settings. Before/after photos.
Treatment-specific informed consent. Filler consent includes vascular occlusion risk. Botox includes off-label disclosure. Digital signature capture per treatment.
Complication logging with severity grading, treatment provided, outcome tracking, and MHRA Yellow Card submission support for product and device reactions.
Temperature logging for Botox (2-8°C), fillers, and sensitive materials. Excursion alerts. Batch tracking from receipt to administration.
Laser safety testing, IPL calibration, autoclave validation, device servicing. Dates, provider, next due, certification upload.
AI-generated self-assessment against all 5 CQC key questions. Live readiness score. Prioritised gap analysis.
Domiciliary care agencies have a unique problem: the care happens in the client's home, and that is where the paper records live. Care plans in a folder by the front door. MAR charts on the kitchen counter. Visit logs in a ring binder. You have no central, real-time view of what your carers are documenting, what they are missing, and what the CQC inspector will find when they visit a client's home.
Digital check-in/check-out with GPS confirmation. Task completion against the care plan. Carer notes. Missed visit alerts within 15 minutes, not hours.
Structured, outcome-focused plans with 3-month review reminders. Version history. Every carer sees the current version on their phone.
Replace the paper grid on the kitchen counter. Dose tracking, refusal recording, PRN logging, GP notification for missed doses.
Structured templates for field supervisors. Observe, score, action. Completion rates per carer. CQC evidence of consistent supervision.
Sign-out/sign-in tracking. Key safe code management. Full audit trail. CQC expects documented key handling procedures.
AI-generated self-assessment against all 5 CQC key questions. Evidence from live data. Readiness score. Gap analysis.
Same approach. Different regulator. Different pain. Same result: kill the paperwork.
12,000 dental practices. CQC Regulation 17 (good governance) is breached in 82% of enforcement cases. The pain is not clinical. It is documentation: decontamination cycle logs, equipment calibration records, radiation protection files, clinical audit, staff CPD. Dentally and Software of Excellence handle appointments and notes. Nobody handles the governance layer the CQC actually inspects.
Solves: Decontamination audit trail · IRR 2017 radiation protection file · BPE recording compliance · Clinical audit · Staff CPD (250 hrs/5yr GDC cycle) · CQC inspection preparation · Complaint handling
15,000 care homes. 816 closed involuntarily since 2011. The new CQC Single Assessment Framework expects continuous evidence collection against 34 quality statements by end of 2026. 30% of providers still use paper medication administration records. Care planning systems like Nourish handle daily care records. Nobody handles the governance evidence the CQC actually rates you on.
Solves: SAF evidence collection (34 quality statements) · Medication administration records · Staff supervision and training tracking · Safeguarding logs · DoLS applications · Accident/incident reporting · CQC inspection readiness
500,000+ food businesses. Your hygiene rating is public. Environmental Health Officers visit without warning. They check temperature logs, cleaning schedules, allergen records, and your Safer Food, Better Business diary. Most small operators do these badly or not at all. A 3-star rating costs you customers before the inspector even arrives. A 0-star rating closes your doors.
Solves: SFBB daily diary · Fridge/freezer/cooking/hot-holding temperature logs · Allergen management · Cleaning schedules · Probe calibration records · Opening/closing checks · FSA hygiene rating preparation
870,000 construction SMEs. H&S documentation is the number one inspection failure. Small builders use paper day books, carbon-copy invoice pads, and RAMS copied from templates they found online in 2015. HSE prosecutions for paperwork failures cost £10,000-100,000+. Most small firms cannot produce a valid RAMS, site induction record, or COSHH assessment on demand.
Solves: RAMS generation (site-specific, not generic templates) · Toolbox talk records · COSHH assessments · Site induction sign-off · Accident book (digital) · Subcontractor insurance verification · HSE inspection readiness
Modern tools, built on principles that do not change with the technology cycle.
AI drafts the document. The pharmacist, vet, or dentist reviews it. Nothing is filed, sent, or recorded until a qualified professional approves it. That accountability is not a limitation. It is the point.
Large chains have compliance departments. Independent practice owners have a ring binder and a Sunday evening. We build for the person who does everything, charges nothing for overtime, and cannot afford to fail an inspection.
Monthly billing. Cancel any month. CSV export. No annual contracts, no vendor lock-in, no hostage-taking. We keep your business by being useful, not by making it expensive to leave.
We generate administrative documents. We do not diagnose, prescribe, or make clinical decisions. We replace the paperwork you hate, not the professional judgement you trained for.
“Built with the tools of tomorrow, guided by the values of yesterday.”
If you run a regulated business and spend more time on compliance documentation than on the work you trained for, we should talk.
Compliance tools for regulated industries. Built with the tools of tomorrow, guided by the values of yesterday.