Your job management software handles quotes and invoicing. Nobody handles the compliance trail REFCOM and the Environment Agency expect: F-Gas logs with CO2e calculations, refrigerant stock records, leak check schedules. HVACPad handles all of it.
F-Gas registered companies in the UK. Every one must maintain refrigerant logs per system, track CO2e tonnage, and schedule leak checks based on charge size. The penalties for non-compliance are severe.
The F-Gas Regulation phases down HFC use based on CO2-equivalent tonnage. Miscalculate your CO2e and you breach quota. Every kilogram of refrigerant must be accounted for.
Systems with 5 tonnes CO2e or more require mandatory leak checks. Frequency depends on charge size. Miss a leak check and the system operator is non-compliant. So are you.
Everything REFCOM and the Environment Agency checks when they visit.
Per-system refrigerant log. Charge, top-up, recovery. Automatic CO2e calculation from refrigerant GWP values. The F-Gas log the regulation actually requires.
Purchase, usage, recovery, and disposal tracking per refrigerant type. Stock reconciliation. Evidence of proper handling for every kilogram.
Automatic scheduling based on system CO2e charge. 5t, 50t, and 500t thresholds. Reminders before checks are due. Leak check records per system.
Per-system record: refrigerant type, charge size, GWP, CO2e, location, operator. Linked to all F-Gas events. Full lifecycle record.
Refrigerant scales, manifolds, recovery machines, leak detectors. Calibration dates and next-due alerts per item.
F-Gas certification (Category I-IV), REFCOM qualifications, manufacturer training, CPD. Expiry alerts per engineer.
Refrigerant-specific COSHH assessments per chemical used. Template-based. Version control. Evidence of safe handling procedures.
AI-generated self-assessment against REFCOM certification criteria. F-Gas logs, stock records, training, calibration. Readiness score. Gap analysis.
AI-generated call scripts. Outbound SMS and WhatsApp reminders. Inbound call logging with voicemail transcription. Automated bulk reminders for leak check scheduling, refrigerant delivery confirmations, and engineer certification renewals. No other hvac/refrigeration compliance tool has built-in telephony.
Three steps. Live in fifteen minutes.
Enter your F-Gas registration, engineer details, system register, and refrigerant stock. Onboarding creates leak check schedules and compliance templates.
Log F-Gas events, record refrigerant usage, complete leak checks, update calibration. On your phone, on site, in real time.
Dashboard showing F-Gas compliance, leak check schedules, stock levels, and REFCOM readiness. One screen, always current.
Monthly billing. Cancel any month. No annual contracts.
No. Your job management software handles quotes and invoicing. HVACPad handles the F-Gas compliance documentation your job management software does not touch: refrigerant logs, leak checks, stock records, and REFCOM prep.
HVACPad multiplies the refrigerant charge by its GWP value to calculate CO2e tonnage per system. This determines leak check frequency and quota reporting. The calculation is automatic.
Yes. HVACPad is mobile-first. Record F-Gas events and leak checks from your phone on site.
Yes. CSV and PDF export on all plans. Your data is yours. Cancel any month and take everything with you.
HVACPad is an administrative tool. It generates compliance documentation for F-Gas certified engineer review. It does not provide refrigeration engineering advice. The certified engineer always signs off.
Free tier available. No credit card required. Start in five minutes.